Naace

Naace Event Terms and Conditions

Author: Anna Street

Please read the terms and conditions below very carefully before agreeing to attend an event

Payment is to be completed as soon as possible. Please note that until payment is received your place is not confirmed.

Payment options:
Cheque payable to Naace (Trading) Ltd, or provision of an official
Purchase order.

If you have any concerns regarding payment for the course, please contact a member of the Naace team.

Cancellation charges:
More than 30 days before course: £25 admin charge
Between 14 - 30 days before the course: 50% charge
Less than 14 days before the course: Full cost 
Please note that places aren’t transferable once booked between courses even if they are the same course.

Please note - Naace reserves the right to cancel the course if minimum numbers are not reached. Advance notification will be given should this occur.

Advertising, exhibitions and sponsorship of events terms & conditions

1. Definitions
In these Terms & Conditions ("Conditions") the words/expressions referred to below shall have the following meanings except where the context otherwise requires:
"Advertisement" means an advertisement or series of advertisements for the Client and/or its products and services including (but not limited to) advertisements in any Publication, advertisements on any Website  and Exhibition Advertisements.
"Agreement" means any contract between Naace and the Client for advertising which is formed in accordance with clause 2.
"Client" means the person, firm, body corporate or other entity stated in any Order Confirmation accepted by Naace pursuant to clause 2.2.
"Event" means an event organised and conducted by Naace for its members and or sponsors for the purposes of information dissemination, networking, training or any other purpose deemed necessary by Naace.
"Event Sponsorship" means sponsorship by companies/other body of an Event or activity organised by Naace (for example without limitation Naace Annual Strategic Conference) such sponsorship being for the purpose of promoting the Sponsor and/or its products and services.
"Exhibition" means an exhibition organised by Naace.
"Exhibition Advertisement" means an advertisement for the Sponsor and/or its products and services which is displayed at an Exhibition or Event.
"Exhibition Space" or "Event Space" means floor area taken (and any additional Services agreed between Naace and the Sponsor) at an Exhibition or Event.
"Naace" means Naace (Trading) or Naace Charity or their assignees.
"Order Confirmation" means the signed order form sent by the Client to Naace specifying inter alia the price and details of Advertisements, , Exhibition Space, Event Space, Exhibition Advertisement, Event, Event Sponsorship or Package.
"Package" means any combination of delegate places, Advertisements, Exhibition Space, Event Space, Exhibition Advertisement, Events and/or Event Sponsorship purchased by the Client on any one occasion.
"Publication" means in the case of printed Advertisements the publication published by Naace in which the Advertisement shall appear.
"Services" means any one or more of Advertisements, Exhibition Space, Event Space, Exhibition Advertisement, Event Sponsorship, and Events, whether or not purchased in a Package, published or conducted by Naace from time to time.
"Website" means in the case of website Advertisements, the Naace website on which the Advertisement is to appear.
"Working Day" means Monday to Friday inclusive excluding UK statutory holidays.


2. Formation of Agreement
2.1 The Agreement shall be formed when the Client completes a booking registration form, either on line, by phone, or fax, which it is hereby agreed is an invitation to treat, is received, and then either acted upon by virtue of performance of all or any part of the Services by Naace, or accepted in writing or by electronic means such as email (proof of transmission by Naace shall be deemed adequate evidence of confirmation) by Naace's authorised representative and such Agreement shall incorporate these Conditions.
2.2 In the event that an agency submits an Order Confirmation as agent on behalf of its principal, that agency shall specify the principal's name as well as its own on the Order Confirmation failing which Naace shall reject the same.
2.3 The acceptance by Naace of the Client's Order Confirmation does not confer the right to renew on similar terms.


3. Client's Obligations
3.1 The Client warrants that:
3.1.1 Any description relating to its products or services in any Advertisement is true and accurate;
3.1.2 The Advertisement does not contravene any act of Parliament nor is it in any other way illegal or defamatory;
3.1.3 It will at all times comply with the British Code of Advertising Practice, the recommended standards produced by the Advertising Association and all other relevant advertising standards guidelines and regulations;
3.1.4 It will supply copy for Advertisements prior to copy deadlines, as advised/published by Naace;
3.1.5 Where applicable, it will attend and participate in Events where it is agreed that it will do so as part of the delivery of the Services; and
3.1.6 Where the Client is an agency that it will procure compliance by its client for whom Services are being procured, of clauses 3.1.1, 3.1.2, 3.1.3, 3.1.4 and 3.1.5.
3.2 If the Client breaches clause 3.1 it shall immediately rectify the breach and fully indemnify Naace against any fines, losses, costs, damages, charges, claims, demands, expenses direct losses, loss of profits and indirect and consequential losses incurred by Naace as a result of the Client's breach.
3.3 The Client shall be responsible for insuring all films, artwork, photographic and other advertising materials delivered to Naace and Naace shall not be liable to any loss or damage thereto while the same is in its possession or control.
3.4 The Client shall be responsible for collecting any films, artwork, photographic and other materials submitted to Naace for the purposes of the Advertisement. Naace shall accept no responsibility for any such items which remain unclaimed by the Client more than 12 months after they were last used for publication.


4. Approval of Advertisements and other copy
4.1 All Advertisements must be submitted by the Client for the approval of Naace prior to publication. Naace reserves the right to refuse, omit, alter, suspend, withdraw or otherwise deal with any Advertisement at its absolute discretion and without explanation or liability to the Client.
4.2 Visuals and copy shall be supplied in accordance with Naace publication deadlines as published/advised on a periodic basis, in accordance with clause 4.2. If the Client fails to comply with this clause 4.3:
4.3.1 Naace shall not be under an obligation to supply proofs to the Client and reserves the right to use the copy last supplied by the Client; and
4.3.2 Naace shall be entitled to payment of its fee in accordance with clause 6, even if no visuals or copy whatsoever has been supplied.
4.4 If the Client fails to check and return any proof submitted by Naace, Naace reserves the right to print the Advertisement as prepared.
4.5 Naace cannot accept responsibility for changes to approved copy although it will use its reasonable endeavours to make these if they are submitted prior to the final copy deadline as published/advised from time to time, provided always where changes are made pursuant to this clause 4.5 the Client shall be responsible for any additional costs thereby incurred by Naace.


5. Naace's Obligations
5.1 Naace shall use its best endeavours to ensure the appearance of contracted for, Advertisement, but does not accept liability for the non-appearance of any Advertisement. In the case of advertisements for Publications, it is hereby agreed that Naace’s best endeavours shall not extend to reprinting any Publication, but the Client will be offered the next available and/or relevant alternative.
5.2 Unless the parties have agreed to the position of the Advertisement in the Publication or on the Website (in which case this shall be agreed in writing by the parties) Naace does not guarantee the position of any Advertisement in the Publication or on the Website. Where the Client has expressed a preference only as to the position of its Advertisement in the Publication or on the Website Naace shall use its reasonable endeavours to comply with the Client's preference but shall have no liability to if the Advertisement is not published in the preferred position.
5.3 Naace shall use its reasonable endeavours to procure attendance at Events, and shall use its best endeavours to act in an even-handed manner to all sponsors in the case of Events sponsored by a number of clients (always taking into account any difference in the level of sponsorship purchased by sponsors). Naace will advise clients of its experience of the usual acceptance/subsequent attendance ratios, but Naace shall not be liable for actual attendance levels being lower than those anticipated.


6. Fees
6.1 The fee payable by the Client to Naace shall be in accordance with Naace's published rates or as otherwise agreed in writing by the parties.
6.2 All fees are exclusive of Value Added Tax, which shall be payable by the Client.
6.3 Naace shall be entitled to invoice the Client immediately following Naace's acceptance of the Client's Order Confirmation.
6.4 The Client shall pay Naace within 30 days of the date of Naace's invoice, or within 30 days of receipt thereof, whichever is the later. The fees shall be payable in full and the Client shall not be entitled to make any deduction or exercise any right or set-off counterclaim or contribution howsoever arising. The time of payment of the fees shall be of the essence of the Agreement.
6.5 Naace reserves the right to request and receive full payment prior to acceptance of an Order Confirmation if, in the opinion of Naace, the credit-worthiness of the Client is not satisfactory or the Client has not paid previous invoices within Naace's usual credit terms. Furthermore, if at any time in the opinion of Naace the credit-worthiness of the Client shall have deteriorated prior to performance by Naace of any Services Naace may require full or partial payment of the fees prior to such supply, or the provision of security for payment for the Client in a form acceptable to Naace.
6.6 If the Client fails to make any payment on the due date then without prejudice to any other right or remedy available to Naace, Naace shall (at its option) be entitled to:
6.6.1 treat the Agreement as repudiated by the Client and cancel publication of any Advertisement to the Client, claim damages from the Client and charge the Client interest both before as well as after any judgment on the amount unpaid at the rate of 4% per annum above the base rate from time to time of Barclays Bank Plc from the date payment is due until payment is made; or
6.6.2 Affirm the Agreement, claim damages from the Client and charge the Client interest in accordance with clause 6.6.1.


7. Cancellation of Services
7.1 The Client may not cancel an Order Confirmation which has been accepted by Naace.


8. Confidentiality
8.1 The content and terms of this Agreement shall be confidential as between the parties and there shall be no breach of that confidence by either party.
8.2 Save as provided in clause 8.1 each party agrees and undertakes that it will keep confidential and will not use for its own purposes nor without the prior written consent of the other party disclose to any third party all information of a confidential nature, (including but not limited to trade secrets and information of commercial value) which may become known to such party from the other unless such information is public knowledge (other than by breach of this clause 8) or is required to be disclosed by a court of competent jurisdiction. Breach of this clause 8.2 shall not be subject to the terms of clause 9 (Limitation of Liability).


9. Limitation of Liability
9.1 Save as otherwise provided in this Agreement all conditions warranties and representations expressed or implied by statute common law or otherwise in relation to Naace's obligations hereunder are hereby excluded.
9.2 Without prejudice to any other terms in this Agreement the aggregate liability of Naace shall not in any circumstances (except in respect of death or personal injury caused by Naace's negligence) exceed the total sum payable by the Client to Naace under this Agreement. Where Naace fails to provide a Service, its total liability to the Client shall be limited to a refund of the fees paid or payable by the Client for the Service. Where the Service not so performed has been ordered as part of a Package, Naace shall reasonably determine the proportion of the total payment relating to the unpublished/unperformed Service its total liability to the Client in respect of the unpublished/unperformed Service shall be limited to such proportion.
9.3 Naace shall not be liable to the Client for any indirect or consequential losses or damages (including but not limited to loss of profits) whether arising from breach of contract negligence or howsoever.


10. Termination
10.1 Notwithstanding and without prejudice to clause 6 above Naace shall be entitled to terminate this Agreement immediately by giving written notice to the Client in any of the following events:
10.1.1 If the Client fails to make payment in accordance with this Agreement;
10.1.2 if the Client convenes a meeting of its creditors, becomes insolvent, is unable to pay its debts, has an administrative receiver or receiver or administrator appointed over its assets or business or is the subject of a petition presented to put it in into liquidation; or
10.1.3 If the Client in the opinion of Naace is in breach of any material term of this Agreement.
10.2 In any such case Naace shall be entitled to charge the Client any costs, charges or expenses (direct or consequential) howsoever arising incurred by Naace.
10.3 Termination of this Agreement howsoever, shall not affect the accrued rights or the liabilities of either party.


11. Assignment
The Client shall not be entitled to assign, rent, lease, sub-licence, copy or otherwise transfer the benefit of its obligations under this Agreement without the prior written consent of Naace.


12. Force Majeure
If either party is unable to perform its obligations by reason of matters beyond its control including but not limited to any act of terrorism, war, riot, civil commotion, compliance with any law or governmental order, fire, flood, storm or adverse weather, strikes, lock-outs or other industrial disputes (whether involving the workforce of the party so prevented or of any other party) delay in transit, power failure, postal delay, the party so affected will notify the other party and the parties agree to delay the performance of this Agreement for as long as may be reasonably necessary until the cause(s) giving rise to force majeure has/have ceased.


13. General
13.1 These Conditions shall have precedence at all times and in all circumstances over any Conditions that the Client may be in the practice of using.
13.2 Any representations made by Naace prior to the making of the Agreement shall not form part of the Agreement and shall be of no effect. The Agreement supersedes all prior agreements, arrangements and undertakings between Naace and the Client relating to the subject matter hereof. No variation or addition shall be binding upon the parties unless made in writing and signed by the authorised representatives of both parties.
13.3 Any waiver by Naace of any breach of the Agreement by the Client shall not operate as a waiver of any past or future breach.
13.4 If any provision or part of a provision of these Conditions shall be or be found by any court of competent jurisdiction to be invalid or unenforceable such invalidity or unenforceability shall not affect the other provisions or parts of such provisions of these Conditions all of which shall remain in full force and effect.
13.5 Any notice hereunder shall be deemed to have been duly given if sent by prepaid first class registered post or by facsimile or telex to the party concerned at its registered office or principal place of business or such other address as may have been notified pursuant to this provision to the party giving the notice. Notices sent by first class registered post shall be deemed to have been given 7 days after despatch and notices sent by facsimile or telex shall be deemed to have been given on the date of despatch, even if confirmed by post.
13.6 No term of the Agreement shall be enforceable under the Contracts (Rights of Third Parties) Act 1999 by a third party.
13.7 Nothing in the Agreement and no action taken by the parties pursuant to the Agreement shall constitute or be deemed to constitute a partnership association joint venture or other co-operative entity.
13.8 Address for Notices:
13.8.1 For Naace notices should be sent to General Manager, P O Box 6511, Nottingham, NG11 8TN
13.8.2 For the Client the address to which notices should be sent shall be that on the Order Confirmation unless otherwise advised in writing by the Client.
13.8.3 Calls may occasionally be recorded for training purposes.

14. Jurisdiction
This Agreement and all obligations under the same shall be governed by the laws of England and the parties submit to the exclusive jurisdiction of the English Courts.

Naace Event Terms and Conditions

Please read the terms and conditions below very carefully before agreeing to attend an event